Daily we can be faced with different choices, it’s either we’re choosing what to eat, what to wear, where to travel to or even what project management software we can use. Choice is a difficult thing to make especially when it comes with several options. Like in the case of project management software, choosing the right ones can be challenging.
However you don’t need to worry, this top 10 review you’re about to read in this article, will help you pick the best project management software to excel with your team and scale. Most importantly they were curated from this video published on YouTube by Tool finder.
Let’s dive in.
Top Project Management Software for Your
1. Monday.com is one of the longest-standing productivity apps for project management. According to Tool finder, they have been around for a while and have recently expanded their offerings. They became more flexible, splitting into three products: Monday.com Work Management, Monday.com Dev, and Monday.com Sales CRM.
Their Work Management version is the most general-purpose, offering a broad range of features for project management.
They also have flexible views, tons of templates that are similar to other project management systems.
Based on Tool finder’s research, Monday.com have added automations and integrations to save time on daily tasks. They also have over 200 apps and integrations in their marketplace.
If you’re looking for an all-rounder for project management, Monday.com is a top contender. It’s probably the best all-around option on this list says Tool finder.
2. Basecamp
According to Tool finder’s review, Basecamp was developed by 37 Signals, and they have been around even longer than Monday.com. Basecamp is highly recommended for remote and asynchronous teams.
Basecamp promotes asynchronous communication, allowing team members to follow up on threads in their own time. It encourages deep work, avoiding real-time communication that can be distracting, like slack. This approach respects people’s time, making it ideal for remote and hybrid teams.
Basecamp’s features include Campfire for real-time chat, message boards, to-do lists, schedules, and project management elements. You can organize your schedule, manage card tables, triage tasks, and view project timelines.
In Tool finder’s view, Basecamp is a robust tool, but its best suited for async and remote teams. In addition to their discoveries, Basecamp has its own unique philosophy and concepts, and they encourage you to ensure that you align with them before adopting it. Conclusively, basecamp is definitely the top choice project management tool for teams working remotely or asynchronously.
3. Wrike, project management software tool was acquired by Citrix Systems for over $2 billion a couple years ago. From Tool finder’s findings, it is popular with the marketing and sales teams, especially those in creative agencies or client-facing roles. According to them, Wrike might not be as visually appealing as Monday.com or Basecamp, but it’s functional.
What Wrike lacks in visual appeal they make up in organizing work, image proofing, and feedback processes. You can share files, get detailed feedback, and track changes.
In addition they have traditional project management features, including a robust Gantt chart similar to Gantt Pro. The pricier options offer workload management for managers, perfect for scheduling and ensuring team members aren’t overwhelmed.
Wrike is great for agencies, allowing time-based allocation. They also have some additional abilities like add ons for marketing insights as well, that marketing teams like you would like. Above all, Tool finder believes that Wrike is another solid all-rounder.
4. Asana, was founded by a Facebook co-founder and they have been around for over 10-15 years. From Tool finder’s view point, Asana is a project management software tool that is not only popular with product, creative, and IT teams managing operations, but offers an all-around, and approachable experience similar to Trello.
With Asana features boards, timelines, and productivity management, you don’t need extensive training to get started. Unlike Monday.com and ClickUp, Asana is easier to onboard your team.
The interface stays clutter-free, making it easy to organize work. The free plan includes over 100 integrations, and upgrading to premium unlocks more workflow builder capabilities. Like what Tool finder would always say for every project management software tools reviewed, Asana is a great option if you want an all-rounder that’s easy to use, especially for product, operations, and IT teams seeking simplicity.
5. Trello
Tool finder revealed that Trello is now owned by Atlassian. According to them, it’s one of the top Kanban-based experiences on the market. From their review, Trello has recently added powerful features like Power-Ups and Butler in the pro account, allowing custom fields and automation.
They also noted that Trello’s plugin store offers a wide range of integrations, including Card Snooze, Readme, and Pomarello for Pomodoro timers expanding beyond Kanban with timeline, calendar, and table views.
They would highly recommend Trello for teams of 20-50 people because it’s approachable, easy to use, and perfect for smaller to medium-sized teams looking for a simple yet effective project management solution.
6. ClickUp. Tool finder noted that ClickUp is similar to Monday.com but with even more features. Stating that it’s highly flexible and customizable, requiring setup time, but offering immense power. According to them, ClickUp has almost every feature imaginable, including documents, whiteboards, and real-time chat for project-specific discussions. Which makes it perfect for teams needing an all-in-one solution.
They also revealed that unlike Monday.com, ClickUp’s whiteboard feature is integrated, and its chat functionality streamlines team communication.
Tool finder communicated that ClickUp’s recent launched 3.0 version has been rapidly growing in popularity, with many users replacing multiple tools in their tech stack with ClickUp. It’s a trendsetter in the productivity space. From their review, ClickUp is ideal for those willing to invest time in setup and learning.
7. SmartSuite.
In Tool finder’s review, SmartSuite is a relatively new player that combines elements of ClickUp and Airtable. It’s a records-based project management system with a unique approach.
SmartSuite offers a wide range of views, including dashboards, typically reserved for premium plans in other apps. The free plan is generous, but pricing kicks in once you exceed a certain number of records.
Evaluation is key, as the cost depends on the number of records you add. Essentially, every item you input counts as a record.
According to Tool finder they were impressed with SmartSuite’s collaborative setup, customizable solutions, and guides for team onboarding. The customization options are robust, similar to Airtable, with a structured approach reminiscent of ClickUp.
They also attested that, SmartSuite performed smoothly on all devices, despite its record-based nature. Overall, SmartSuite blends the best of Airtable and ClickUp, making it a compelling option.
8. Coda, a powerful document-based project management software. Imagine Google Docs on steroids. You can create documents, add customizable page templates, and manage projects, roadmaps, or even sales CRMs.
Coda excels with AI-assisted page setup, formulas, and packs that streamline connections to popular integrations. Similar to Notion, Coda’s a build-your-own productivity setup, but its formula capabilities are more robust.
Tool finder also shared that Coda is ideal for those willing to customize their setup. Coda shines with its approachable document-style interface, making it perfect for team wiki management and knowledge sharing.
Moreover its key strengths include:
- AI-driven page setup
- Formulas and packs for efficient integration
- Customizable templates
- Robust formula capabilities
Conclusively Tool finder encourages you to give Coda a try if you’re looking for a flexible, document-based project management solution.
9. Smartsheet. From Tool finder’s review, Smartsheet is a top-notch all-around project management software. You might recognize it as McLaren F1’s sponsor in 2023.
They also revealed that Smartsheet aims to be a comprehensive solution, similar to Wrike. It offers various views:
- Grid view
- Gantt view
- Card view
- Calendar view
- Customizable dashboards
In addition it also features “Work Apps” which enable you to build tailored experiences for each department. Instead of using separate software for each team, you can create a scalable, customized solution. With raving reviews it’s time-saving capabilities and ease of setup for teams. Which has been a game-changer for many organizations, streamlining processes and boosting productivity.
10. Notion. From Tool finder’s review, Notion is growing in popularity, it offers a unique approach to project management with its new “Notion Projects” feature, combining tasks and projects.
According to them, Notion provides great templates to save time, but requires some education to get started. It’s not as approachable as traditional tools like Monday.com You’ll need to customize databases and pages to suit your needs however.
Notion shines with its:
- Pre-built templates
- Projects database and task integration
- AI-powered Q&A feature for searching your account
- Team wiki capabilities
Similar to Coda, Tool finder stated that Notion lets you build your own productivity environment. And it’s ideal for individuals and teams seeking flexibility.
To recap, if you prefer traditional project management software, consider:
- Monday.com
- Asana
- Wrike
- Trello
- ClickUp
For more unique options, explore:
- Basecamp
- SmartSuite
- Coda
- Notion
Each of these project management software offers interesting features and approaches. Hopefully, I believe this curated review would help you find the perfect fit to meet your productivity needs.
If you have any feedback or want to share your experience, please leave a comment below – we’d love to hear which tool you chose.
For more productivity solutions, head over to Toolfinder.io to discover the perfect tools for your personal and team productivity needs. Discover how I got my Google AdSense approved here; hopefully you might find the piece of article informative.
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